Top Internal Communication Platform Reviewed for 2026

According to a study by the University of Nevada, Las Vegas effective information-sharing practices and tools increase productivity and financial returns. Our research team at AIScreen review some internal communication tools for their ability to facilitate seamless exchange of information,boost employee productivity, and enhance team collaboration.

As an internal communications expert with over a decade’s experience, I’ve found that if communicators have access to the right communication tools, employee engagement skyrockets by at least 66%. In this article, we’ll cover the best internal communication tools, their features, use cases, and reasons to use them.

Short Summary

• Communication features like instant messaging, instant push notifications, reward programs, company intranets, in-app surveys, mobile apps, and employee recognition boost productivity and create a motivated workforce.
• Companies can enjoy all these communication features and more, by deploying internal communication tools.
• Top platforms for communicating with staff effectively include Electronic Signage Software, Microsoft Outlook, Google Calendar, Microsoft Power BI, and Monday.com. Share images, documents, videos, financial reports, daily tasks, alerts, and training materials.

What Is Internal Communication Platform?

Internal communication platform refers to various software tools such as Microsoft Outlook, Signage Software, and more that provide effective communication channels for real-time dissemination of information.

Internal communication tools are digital-first tools that support dynamic content, including documents, images, and videos.

Need For Internal Communication Platforms

Internal communication tools are needed because they`re digital-first communication platforms that can be used in your organization’s communication strategies to leverage cutting-edge features like instant messaging, dynamic content sharing, and data visualization to elevate collaboration, company culture, and productivity in your workplace. For companies using screens across offices, it’s worth asking what are the best digital signage internal communication tools? to ensure the right fit for content delivery and engagement.

In short:

• Internal communication software can be used to connect digital displays with cloud-based content management systems to remotely share company news, reports, training videos, and emergency alerts.
• Tools of internal communication bring transparency to internal company communications by eliminating structural silos and making important reports accessible to all staff.
• Internal communication software fosters a positive workplace culture by bridging communication gaps between employees and including social media in the internal communication strategy.

How to Integrate Workplace Internal Communication Platforms With Digital Signage

Integrating internal communication tools such as Microsoft Outlook, Google Calendar, etc. with cloud-based signage software makes it easy to create and schedule events and broadcast calendars on signage screens.

Broadcast Employee Communication Platform Schedules

Employee communication software like Google Calendar can be used to create and broadcast tasks and schedules through simple integration with signage software.

Integrate Internal Communication Apps

Integrate communication apps with electronic signage software to broadcast videos, images, PDFs, menus, and social media platform feeds.

Share Internal Communication Software Updates

Internal communication software can be used to announce company updates, introduce teams, and share meeting times and venues on signage screens for maximum visibility.

What Are The Top Internal Communication Platforms?

Below are are the top internal communication tools that we will be reviewing today:

1. Digital Signage Internal Communication Software

Electronic signage software is a cloud-based electronic signage platform used to create and broadcast multimedia content on digital screens.

It’s deployed to share advertisements and employee communications and comes with a centralized CMS, template library, and design tools.

• Customizable Templates: Editable templates and layouts for team celebrations, employee birthdays, company events, motivational quotes, etc. An inbuilt design tool to create customized content.
• Preview Screen: Customize predesigned templates to add brand colors, logos, and descriptions. Or upload files from your device. Preview your screen before publishing your content.
• Remote Content Management: Update multiple screens remotely by logging into a cloud-based web interface for content management. Schedule content advance in time and split screens into zones.

Case Study: Decathlon deployed digital signage solution in their stores highly visual videos and recrded a 5X icrease in customer engagement, translating into more product sales for the company.

Electronic Signage Employee Communication Software: Use Cases

• Celebrate Teams & Birthdays: You can do everything that cheers your staff with signage templates, from celebrating milestones, birthdays, and contributions to displaying alerts, directions, and teams.
• Display Emergency Alerts: The template library lets you pick any design regarding emergency alerts and customize it with your message to broadcast instantly on your signage screen.
• Share Goals & Quotes: Greet employees to your workplace with motivational quotes and lift their morale. Set targets, share goals, and pepper with positive quotes to motivate and guide your staff.

How To Set Up Internal Communication Signage Software?

1. Choose Hardware For Internal Communication Software

Select any compatible smart TV for electronic signage such as Sony BZ30L UHD 4K HDR. It’s a perfect commercial-grade TV for workplace internal communications, supporting 43″ to 85″ screen sizes.

Features: Brightness (cd/m²) 440nit, Resolution 3840 x 2160 HDR (DR10, HLG, Dolby Vision), Aspect Ratio 16:09 Portrait/Tilt Compatibility Yes, Operation Time 24/7.

Price: $710.00 – $8,325.00

If you already have a TV, but it’s incompatible with a signage app, you may also need a FireTV Stick as additional hardware!

Fire TV Stick 4K connects your TV to the internet. Plug-and-play and you’re all set up to broadcast content.

Features: Wi-Fi 6 Support, Dolby Vision, HDR, HDR 10, HDR10+, HLG, Press and Ask Alexa, Cinematic 4K Streaming, 4K Ultra HD, 8GB Storage, 2GB Memory.

Prices: $49.99 per device.

2. Install Internal Communication Signage Software

To start showing content install signage software on your smart TV and pair your screen with a cloud-based platform for content management.

Install the internal communication signage app in a few steps:

Visit the “App Store” on your internal communication smart TV whether it’s based on Android, Apple IOS, Fire TV, Windows platforms, etc.

Type “AIScreen” in the search bar, and click “Install.”

After the app is installed on your smart TV, open it. A window will appear showing the “Pairing Code.”

This 4-digit code is required to connect your smart TV with a web-based signage manager account.

Visit https://manager.aiscreen.io/login to sign up or log in to your manager account.

Once logged in, click the “Add Screen” tab to enter the 4-digit “Pairing Code” and click the “Pair” button.

Your TV is successfully paired, congrats! Go to the “Media” section and start uploading your content.

Click the “Upload” button to add files directly from your device. Assign files to different “Playlists.”

Click the “Canvas” tab to access the internal communications “Template Library.“

Choose from hundreds of predesigned templates tailored for internal communications. Add brand images, fonts, and texts to customize the content.

2. Microsoft Outlook Internal Communication Software

Microsoft Outlook is an internal communication software leveraged to create tasks, events, and content calendars to simplify workflows.

Companies use this employee communication tool to enhance internal communication, track goals, schedule meetings, and create email templates.

• Electronic Signage Integration: Integrate Outlook with signage software to broadcast schedules on digital screens. Add events, content calendars, and projects. Display events, current and upcoming, on screens.
• Workflow Management: Create workflows, and assign roles and responsibilities. Update and broadcast event calendars, synchronize calendars, and share meeting and appointment calendars to manage workflows.
• Task Management: Access and view calendars on signage screens. Create tasks from any device by logging into your account. Share task management calendars with employees. Broadcast to signage screens for enhanced visibility.

Internal Communication Tool Microsoft Outlook: Use Cases

• Create & Assign Tasks: Easily create tasks with Outlook employee communication software. Fill the calendar with assigned events, and appointments. Broadcast to signage screens for employees to view.
• Communicate Appointments: Display appointments on workplace signage screens. Highlight meeting dates, times, and venues and share via company-wide communication channels and collaboration tools.
• Design Email Templates: Create personalized email templates for sample internal communication plans to target specific employee groups with its user-friendly interface. Create reports and dashboards, presentations, and digital newsletters for workforce improvement.

How To Setup Employee Communication Tool Microsoft Outlook?

1. Select Microsoft Outlook Calendar To Share

To start broadcasting the Outlook calendar on your paired smart TV for signage go to the Microsoft Outlook application and copy the calendar link.

With these steps, you can easily broadcast your communication calendar:

Open Microsoft Outlook where you’ve created your internal communication calendar.

Navigate to the “gear icon” in the top-right corner to open the settings menu for secure file sharing.

Once in the settings panel, go to “Calendar > Shared Calendars” in the Microsoft Outlook internal communication software.

Under the “Share a Calendar” section, choose the calendar you want to share from the dropdown list.

To create a shareable link, click the “Publish” button.

You can create HTML and ICS links and choose permission levels such as “View all details”.

Copy the link to share the calendar via the signage screen.

2. Login To Signage Account & Instant Outlook App

Log into your cloud-based electronic signage account and navigate to “App Store.“

Type “Microsoft Outlook Calendar“ in the search bar and add the app to start using the employee communication platform.

Click the “Go to App” and paste the previously copied “Outlook Calendar URL” into the input box.

Assign a descriptive name to the calendar and click “Save” to broadcast the internal communications calendar on your screen.

3. Monday.com Company Communication Platform

Monday.com is a cloud-based internal communication software to manage company workflows. Monday.com simplifies how companies manage projects.

You can broadcast project details for employee engagement on screens. Create, track, and manage projects.

• Manage Projects: Monday.com internal communication software offers centralized project management to create projects to assign to employees. Analyze and monitor progress and archive completed tasks.
• Broadcast To Screen: Integrate Monday.com easily to digital sign software and showcase current and upcoming tasks. Share company goals, reports, and alerts regarding project deadlines. Facilitates workforce productivity and engagement.
• Manage Content Calendar: Create a content calendar for the marketing team. Assign internal communicators who’d be collaborating on the projects. Specify deadlines so content and designs are ready beforehand.

Employee Engagement Tool Monday.com: Use Cases

• Deliver Timely Updates: Create and share timely updates. Specify business goals to foster collaboration and improve employee engagement.
• Track Performance: Monday.com internal communication software facilitates employee performance tracking. Guides the workforce towards pending goals.
• Manage Workflow: With internal communication software like Monday.com, manage workflows from project creation until the project has been completed. Customizable dashboards. Automate workflows.

How To Setup Internal Comms Software Monday.com?

1. Open Monday.com And Generate Embed Code

To broadcast the Monday.com board on your paired smart TV open the app and generate embed code.

Follow the given steps to connect the communication platform Monday.com to the signage screen:

Go to the Monday.com application on your browser.

Click the board’s name by navigating to the top-left of your board to select “Share” from the dropdown menu.

Generate a shareable link to broadcast for internal employee communication.

To generate a publicly viewable link to make the board visible on the digital display for employee engagement, toggle the option in the share menu.

Enable the sharing option. Go to the “Embed Code” tab in the popup. “Copy” the iframe code generated.

2. Add the Monday.com App From the electronic signage App Store

Navigate to the “App Store.” Type “Monday.com“ in the search bar and install the app by clicking the Monday.com app icon.

Click “Go to App” to add and prepare the app for workplace internal communication.

Once the app is successfully added, open it and a “Embed Code” box will appear.

Paste the previously copied link or embed code into the provided box or field on the left panel and click the “Save” button and you are good to go.

4. Google Calendar Internal Communication Software

Google Calendar is an internal communication software to create tasks and events in the calendar.

As one of the best internal communication tools, it lets you manage employees’ projects with color-coded event management.

Plan and schedule daily, weekly, or monthly events and broadcast to screens.

• Real-Time Events Management: Create events and tasks. The Google Calendar employee communication platform simplifies appointment booking for meetings and shows available slots.
• Broadcast To Internal Communication Screens: Synchronize and add workplace calendars to screens for maximum visibility. Edit tasks remotely to reflect changes on screens.
• Manage Workflows: The Google Calendar project management tool traces work hours and manages meetings, and appointments. Sends instant task-related messaging to in-house and remote employees.

Team Communication App Google Calendar: Use Cases

• Instant Messaging: Send quick updates regarding project statuses. Instant messaging is the key feature of internal communication software. It improves internal communication.
• Manage Schedules: Google Calendar supports a user-friendly interface to manage schedules and appointments. Manage calendar permissions for multi-channel communication.
• Create To-Do Lists: Knowledge management is important to keep the workforce updated. Create to-do lists aligned with company goals. Add new items and check off completed ones.

How To Setup Workplace Communication App Google Calendar?

1. Copy The Internal Comms Google Calendar Link

Keeping employees connected is essential to engage employees. Push notifications are ineffective for a deskless workforce.

To ensure employees are on the same page, broadcasting the Google Calendar on digital displays becomes inevitable. AIScreen is enabling organizations to display calendars on paired screens.

Follow these steps to add Google Calendar to your signage screen:

Go to your Google Calendar application on your browser and select the calendar to share for internal communications purposes.

Click on the 3 dots next to your calendar. A dropdown menu will appear. Click “Settings and Sharing.“

Navigate to the “Access Permissions for Events” section by scrolling down.

You want to engage employees, so enable the “Make Available to Public” option.

Copy the “Public URL” generated to broadcast on screens for direct messaging, no push notifications.

2. Install Google Calendar Widget From App Store

Login to the AIScreen to download the Google Calendar widget from the “App Store.“

Click “Go To App” to start using this internal communication software for employee engagement.

Paste the previously copied “Public URL” link in the designated field.

Name the calendar descriptively for easy identification.

If it’s regarding schedules, you can name it “Office Schedule”, for example. Then click the “Save” button to complete the setup.

5. Microsoft Power BI Business Communication Tool

Power BI internal communication software is a business analytics tool for creating reports and data visualization.

Create sales reports, employee performance reports, etc. With a simple file-sharing feature, display these reports on screens.

Analyze internal communication metrics like engagement and email open rates.

• Data Visualization: Track KPIs through simple data visualization tools. Publish reports, and employee surveys for real-time messaging and document sharing.
• Show Reports On Screens: Integrate Power BI through a simple procedure with your organization’s digital sign software to share reports with an engaged workforce.
• Create Customized Dashboards: Knowledge sharing with frontline employees gets easy with intuitive platforms like Power BI customized dashboards.

Case Study: The Public Works Department (Los Angeles) used Power BI to create interactive dashboards and increased public engagement by 40%, leading to enhanced data accessibility for residents.

Team Communication Software Power BI: Use Cases

• Communicate Complex Data: Convert raw, complex data into insights. Create visually appealing reports to track and analyze internal communications.
• Track Performance Metrics: Internal communication software Power BI helps create relevant content dashboards. Track performance metrics and sales figures
• Broadcast Live Dashboards: Live dashboards elevate hospital and corporate conference room experiences. You can show updated reports to your audience.

How To Setup Internal Comms Software Power BI?

1. Generate Power BI Embed Link And Copy It

Project management tools like Power BI feature easy file sharing to engage employees.

From employee surveys to company news, this collaboration tool is easy to set up and connect with paired screens.

To get started with Power BI integration with signage screen, follow these steps:

Go to the Power BI app on your browser where all your reports are stored.

Select the report to broadcast to the internal communication screen and click “Open.” File-sharing is key to having a focused discussion.

After you open the report, navigate to the top menu and click “File.“

A dropdown menu will pop up with many options. Select “Embed report” and a sub-menu will appear. From it choose “Website or Portal.”

Click “Copy” to copy the embed link.

2. Add Power BI And Paste Embed Code

Login to AIScreen and download the Power BI app from the “App Store.”

Once downloaded click the “Go to App” button to set up the Power BI internal communication employee app to stay connected.

Paste the previously copied “Embed Code” in the given section within the Power BI internal communication software widget to start broadcasting your dashboards for employee engagement.

Assign a descriptive name to your Microsoft Power BI dashboard and click “Save” to broadcast the dashboard on your screen.

What Are The Benefits Of Internal Communication Platforms

Internal communication tools benefit businesses in countless ways. Businesses can reap benefits like efficient internal communications, clear dissemination of organizational goals, and modernized task management.

1. Informed Employees: Create and organize updates. Share corporate news, emergency alerts, and financial reports to keep employees informed.

2. Simplified Task Management: Centralized management of projects. Create news events, assign roles, set deadlines, and track progress.

3. Data-Driven Communication Strategy: Track in real-time efficiency of communication strategies. Measure key performance indicators. Analyze data to tweak strategies.

4. Motivated Workforce: Celebrate milestones. Recognize employee contributions to create a motivated workforce. Provides channels for employee feedback.

FAQs

What is an example of a communication platform?

Google Calendar is the best example of a communication platform for internal communicators to stay connected.

Internal communicators can even use mobile devices to create events on Google Calendar and broadcast the same to the screens.

What is the purpose of internal communication platforms?

Internal communication tools’ purpose is to facilitate real-time collaboration between employees, employee recognition, and drag-and-drop templates without using third-party platforms, and communicate content through multiple channels.

What are the top internal communication platforms?

Top internal communication tools widely used in 2026 include Signage Software, Monday.com, Microsoft Outlook, Google Calendar, Microsoft Power BI, and Google Sheets.

These tools can be used to share information, create content without using third-party platforms, and engage employees.

Improve Your Workplace Productivity With AIScreen

Internal communication tools like Signage Software streamline workflows and improve workplace productivity. The communication platforms listed above pave the way for quality communication features.

Communication tools are replete with communication features that boost workplace productivity and prove helpful in sharing critical data or reports for employee motivation.

AIScreen is the leading provider of electronic signage software. Contact us today to book a 14-day free trial.